Privacy Policy
Last updated: April 8, 2025
This Privacy Policy describes how Znx Media ("Company," "we," "us," or "our") collects, uses, stores, shares, and protects your personal information when you use our website at znxmedia.com, engage our services, or interact with us in any capacity. This policy applies to all Clients, Influencers, website visitors, and any other individuals whose data we process.
By using our website or engaging our services, you consent to the practices described in this Privacy Policy. If you do not agree with this policy, please discontinue use of our services and website.
1 Information We Collect
1.1 Information You Provide Directly
We collect information that you voluntarily provide to us when you:
- Fill out a contact form or campaign inquiry on our website.
- Register as an influencer through our creator network form.
- Communicate with us via email, phone, or messaging platforms.
- Enter into a service agreement or campaign contract with us.
This information may include:
| Category | Data Collected |
|---|---|
| Identity Data | Full name, company name, job title |
| Contact Data | Email address, phone number, business address |
| Social Media Data | Instagram handle, YouTube channel, other social media profile URLs |
| Professional Data | Content niche, audience demographics, follower/engagement metrics, past brand collaborations |
| Financial Data | Bank account details, payment information (for influencer payouts and client invoicing) |
| Campaign Data | Brand guidelines, campaign briefs, product/service details, marketing objectives |
1.2 Information Collected Automatically
When you visit our website, we may automatically collect:
- Device Information: Browser type, operating system, device type, screen resolution.
- Usage Data: Pages visited, time spent on pages, click patterns, referring URLs.
- Network Data: IP address, approximate geographic location, internet service provider.
- Cookies & Tracking: Data collected through cookies, web beacons, and similar technologies (see Section 7).
1.3 Information from Third Parties
We may receive information about you from third-party sources, including:
- Social media platforms (publicly available profile data, audience insights, engagement metrics).
- Analytics and data providers that help us verify influencer authenticity and audience quality.
- Clients who provide influencer contact information for campaign purposes.
2 How We Use Your Information
We use the collected information for the following purposes:
| Purpose | Legal Basis |
|---|---|
| Providing and managing our influencer marketing services | Contractual necessity |
| Matching influencers with brand campaigns based on niche, audience, and engagement | Contractual necessity / Legitimate interest |
| Processing payments and invoicing for Clients and Influencers | Contractual necessity |
| Generating campaign analytics, performance reports, and sentiment analysis | Contractual necessity / Legitimate interest |
| Responding to inquiries submitted through our contact forms | Consent / Legitimate interest |
| Improving our website, services, and user experience | Legitimate interest |
| Sending service-related communications (campaign updates, invoices, deliverables) | Contractual necessity |
| Complying with legal obligations, resolving disputes, and enforcing agreements | Legal obligation |
| Preventing fraud, fake engagement, and ensuring platform integrity | Legitimate interest |
We do not use your personal data for unsolicited marketing emails or sell your information to third parties for their marketing purposes.
3 Data Sharing & Disclosure
We may share your personal information with the following categories of recipients, only to the extent necessary:
3.1 With Clients (for Influencers)
If you are an Influencer in our network, we may share your public profile information (name, social media handles, niche, audience demographics, engagement metrics) with potential brand Clients for campaign matching and selection. We will not share your private contact details (phone number, email, bank details) without your explicit consent.
3.2 With Influencers (for Clients)
If you are a Client, we may share your brand name, campaign brief, and relevant product/service details with shortlisted Influencers to facilitate campaign execution. Confidential financial details are not shared.
3.3 Service Providers
We may share data with trusted third-party service providers who assist us in operating our business, including:
- Payment processors — for processing influencer payouts and client invoices.
- Email service providers — for delivering service-related communications.
- Analytics tools — for website analytics and campaign performance tracking.
- Cloud hosting providers — for secure data storage.
All service providers are contractually bound to protect your data and use it solely for the purposes we specify.
3.4 Legal Requirements
We may disclose your information if required by law, regulation, legal process, or governmental request, including:
- Compliance with a court order, subpoena, or legal obligation.
- Protection of the rights, property, or safety of Znx Media, its users, or the public.
- Investigation or prevention of fraud, security issues, or illegal activities.
3.5 Business Transfers
In the event of a merger, acquisition, reorganization, or sale of assets, your personal data may be transferred to the acquiring entity. We will notify you of any such transfer and any changes to this Privacy Policy.
4 Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected:
- Active engagement data: Retained for the duration of the business relationship plus 2 years after the last campaign or interaction.
- Financial records: Retained for 7 years as required by applicable tax and accounting regulations.
- Contact form submissions: Retained for 1 year from the date of submission unless a business relationship is established.
- Website analytics data: Retained in anonymized/aggregated form and not linked to individual identities beyond 26 months.
- Influencer network profiles: Retained until the Influencer requests removal from our network or for 2 years after the last active campaign, whichever comes first.
Upon expiry of the retention period, personal data is securely deleted or anonymized.
5 Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encrypted data transmission (SSL/TLS) across our website and communications.
- Secure access controls and authentication for internal systems.
- Regular security assessments and updates.
- Restricted access — only authorized personnel with a legitimate business need can access personal data.
- Secure third-party hosting with industry-standard security certifications.
While we take all reasonable precautions, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to protecting your data to the best of our ability.
6 Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal data:
- Right to Access: Request a copy of the personal data we hold about you.
- Right to Correction: Request correction of any inaccurate or incomplete personal data.
- Right to Deletion: Request deletion of your personal data, subject to legal retention requirements and contractual obligations.
- Right to Restrict Processing: Request that we limit the processing of your personal data in certain circumstances.
- Right to Data Portability: Request your data in a structured, commonly used, machine-readable format.
- Right to Object: Object to processing of your personal data for direct marketing or profiling purposes.
- Right to Withdraw Consent: Where processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, please contact us at znxmediaofficial@gmail.com. We will respond to your request within 30 days.
7 Cookies & Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance your browsing experience:
| Cookie Type | Purpose |
|---|---|
| Essential Cookies | Required for basic website functionality (navigation, form submissions). Cannot be disabled. |
| Analytics Cookies | Help us understand how visitors interact with our website (page views, time on site, traffic sources). Data is anonymized. |
| Functional Cookies | Remember your preferences (language, region) to provide a personalized experience. |
We do not use advertising or retargeting cookies on our website. You can manage cookie preferences through your browser settings. Disabling certain cookies may affect website functionality.
8 Third-Party Links & Services
Our website may contain links to third-party websites, social media platforms, or services. This Privacy Policy applies only to Znx Media's website and services. We are not responsible for the privacy practices of third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.
Third-party services we may link to include:
- Social media platforms (Instagram, YouTube, X/Twitter, LinkedIn).
- Payment processing platforms.
- Form submission services (Web3Forms).
9 Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have collected data from a minor without parental consent, we will take steps to delete that information promptly. If you believe a minor has provided us with personal data, please contact us at znxmediaofficial@gmail.com.
10 International Data Transfers
If you are accessing our services from outside India, please be aware that your data may be transferred to, stored, and processed in India or other jurisdictions where our service providers operate. By using our services, you consent to such transfers. We ensure that appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.
11 Data Breach Notification
In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will:
- Notify the relevant supervisory authority within 72 hours of becoming aware of the breach, where required by law.
- Notify affected individuals without undue delay if the breach is likely to result in a high risk to their rights.
- Document the breach, its effects, and the remedial actions taken.
12 Applicable Laws & Compliance
This Privacy Policy is designed to comply with applicable data protection and privacy laws, including:
- The Information Technology Act, 2000 (India) and the IT (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.
- The Digital Personal Data Protection Act, 2023 (India), to the extent applicable.
- General principles of data protection recognized internationally, including data minimization, purpose limitation, and storage limitation.
13 Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable laws. Any changes will be posted on this page with an updated "Last updated" date. For significant changes, we will make reasonable efforts to notify active Clients and Influencers via email. We encourage you to review this policy periodically.
✉ Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us:
- Email: znxmediaofficial@gmail.com
- Website: znxmedia.com
We are committed to resolving any privacy concerns promptly and transparently.